[1. Consider authorizing the Beaumont Convention and Visitors Bureau to apply and accept funding from the Jefferson County Tourism Commission (JCTC) in the amount of $20,000 for two new pollinator gardens to be added to the Tyrrell Park Nature Trail and one new pollinator garden at Cattail Marsh.]

[00:45:05]

MOTION IS CARRIED. MR. CITY MANAGER, MAY WE HAVE THE READING OF ITEM NUMBER ONE? THANK YOU. MAYOR. COUNSELOR. I'M SORRY. CONSIDER AUTHORIZING THE BEAUMONT CONVENTION AND VISITORS BUREAU TO APPLY AND ACCEPT FUNDING FROM THE JEFFERSON COUNTY TOURISM COMMISSION IN THE AMOUNT OF $20,000 FOR TWO NEW POLLINATOR GARDENS TO BE ADDED TO THE PARK NATURE TRAIL AND ONE NEW POLLINATOR GARDEN AT CATTAIL MARSH. AND IT COMES WITH THE RECOMMENDATION OF APPROVAL OF THE RESOLUTION. ALL RIGHT. IS THERE A MOTION FOR ITEM NUMBER ONE? MOVE TO APPROVE. SECOND, THERE IS A MOTION AND A SECOND FOR APPROVAL OF ITEM NUMBER ONE.

IS THERE ANY DISCUSSION, ALL THOSE IN FAVOR OF APPROVING ITEM NUMBER ONE, PLEASE SIGNIFY BY SAYING I ANY OPPOSED. THE MOTION IS CARRIED. MR. CITY MANAGER, MAY WE HAVE THE

[2. Council to consider an ordinance amending the FY 2026 Budget.]

READING OF ITEM NUMBER TWO? AND THEN AFTER THE READING, COULD WE GET A LITTLE STAFF EXPLANATION ON SO, SO THAT WE CAN LET THE VIEWERS AND THE PEOPLE THAT ARE ATTENDING KNOW COUNCIL TO CONSIDER AN ORDINANCE AMENDING THE FISCAL YEAR 20 2026 BUDGET, AND IT COMES WITH THE RECOMMENDATION OF APPROVAL OF THE ORDINANCE. WE'LL START WITH A MOTION FOR APPROVAL. IS THERE A MOTION FOR APPROVAL? MOVE TO. IS THERE A SECOND? SECOND THERE? THERE IS A MOTION AND A SECOND FOR APPROVAL OF ITEM NUMBER TWO. AND COULD WE GET AN EXPLANATION.

AND I THINK MADAM CITY ATTORNEY IS GOING TO GO ON THIS. WELL IT'S A FINANCIAL CHANGE. SO IF THE CFO WANTS TO GO FIRST, I CAN JUST TELL YOU THAT THIS IS TO INCREASE THE CITY'S INSURANCE COVERAGE. I THINK IT WAS TWO MEETINGS AGO. MOLLY HAD A TUB GRINDER THAT WENT OUT THAT WASN'T COVERED. SO WE HAD TO PAY A SIGNIFICANT AMOUNT OF MONEY OUT OF POCKET TO REPLACE THAT. WITH THIS COVERAGE THAT WOULD NOW BE COVERED IN THE CITY WOULD ONLY HAVE TO PAY THE MINIMAL DEDUCTION. THIS ALSO NOW COVERS OUR COST FOR FLEET VEHICLES THAT ARE LESS THAN TWO YEARS OLD. I CAN TELL YOU, JUST THIS WEEKEND WE HAD TWO VEHICLES THAT WERE TOTALED. OUR OFFICERS WERE INVOLVED IN ACCIDENTS THAT WERE NO WELL, SEEMINGLY NO FAULT OF THEIR OWN.

I GUESS THAT'S STILL UNDER REVIEW. BUT THOSE OFFICERS WERE INVOLVED IN ACCIDENTS AND THOSE VEHICLES ARE TOTALED. THIS WOULD ALSO COVER THAT AS WELL. SO IT JUST WITH THOSE TWO THINGS ALONE, THE POLICY PAYS FOR ITSELF. AND THAT'S ESSENTIALLY WHAT I WAS GOING TO SAY. IT'S JUST TO AMEND OUR INSURANCE POLICY TO COVER ADDITIONAL THINGS THAT HAVEN'T WEREN'T PREVIOUSLY COVERED. AND FOR THE PRIOR COUNT, I MEAN, FOR THE NEW COUNCIL, WE WERE SELF-INSURED ON A LOT OF THIS IN THE PAST, AND WE WENT TO TML INSURANCE, WHICH OFFERS PROTECTION, AND LAST YEAR WE GOT INVOLVED IN THAT, BUT WE CHOSE TO KIND OF ROLL IT OUT SLOWLY BECAUSE THERE IS AN EXPENSE TO GETTING INSURED. THERE'S SURELY AN EXPENSE WHEN YOU HAVE A CLAIM AS WELL WHEN YOU'RE SELF-INSURED, BUT I THINK THIS IS AS A RESULT OF THAT AS WELL. IS THERE ANY OTHER DISCUSSIONS? YES. COUNCILWOMAN, BEING AN INSURANCE AGENT MYSELF, THE AMOUNT OF COVERAGE MATTERS AND HOW YOU COVER YOURSELF MATTERS.

AND INSURANCE IS MONEY WHEN IT MATTERS MOST. SO FOR ME, IT'S IMPORTANT THAT WE MAKE SURE THAT WE'RE COVERING OURSELVES ACCORDINGLY. SO I THINK WE ORIGINALLY APPROACHED THE CONCEPT OR THE CONVERSATION ABOUT INSURANCE. WE TARGETED THE AREAS WHERE WE WERE SPENDING THE MOST MONEY, EQUIPMENT AND CAR REPLACEMENTS JUST BECAUSE WE HAVE A PRETTY WELL-ORGANIZED FLEET ROTATION WASN'T REALLY HIGH UP ON THE PRIORITY, I CAN TELL YOU THAT NOW. SINCE THEN, IN TERMS OF HAVING TO REPLACE, WE'VE HAD JUST IN 2025 ALONE, WE HAD TO REPLACE A NEW AMBULANCE THAT WAS BRAND NEW, A NEW FIRE TRUCK, AND SUBMITTED THINGS. SO THE CITY WILL STILL RETAIN THE ABILITY TO LIKE, FIX, DO MINOR REPAIRS AND FIX MINOR REPAIRS.

WE WON'T BE FILING THOSE ON INSURANCE, BUT SOME OF THOSE MAJOR EXPENSES. THE FIRE TRUCK IS PRETTY A PRETTY HEALTHY TICKET, A TUB GRINDER WHICH I DIDN'T EVEN KNOW WHAT THOSE THINGS WERE UNTIL I SAW HOW MUCH THEY COST A PRETTY IT'S A PRETTY HEFTY PRICE TAG TO REPLACE AS WELL THOSE THINGS WE COVERED. SO IT WILL ESSENTIALLY FREE UP SOME OF THE CITY'S GENERAL FUND CAPITAL TO NOT HAVE TO REPLACE SOME OF THOSE HIGH TICKET ITEMS. ALL RIGHT.

ANY OTHER DISCUSSION? ALL THOSE IN FAVOR OF APPROVING ITEM NUMBER TWO, PLEASE SIGNIFY BY SAYING AYE. AYE. ANY OPPOSED? THE MOTION IS CARRIED. MR. CITY MANAGER, WOULD YOU TAKE US INTO

[3. Council to consider a resolution authorizing a payment for insurance coverage for various City-owned fleet.]

ITEM NUMBER THREE, PLEASE? COUNCIL TO CONSIDER RESOLUTION AUTHORIZING A PAYMENT FOR

[00:50:06]

INSURANCE COVERAGE FOR VARIOUS CITY OWNED FLEET. AND IT COMES WITH APPROVAL OF THE RESOLUTION RECOMMENDATION. IS THERE A MOTION FOR ITEM NUMBER THREE? MOVE TO APPROVE. IS THERE A SECOND? THERE IS A MOTION AND A SECOND FOR ITEM NUMBER THREE. IS THERE ANY DISCUSSION? ALL THOSE IN FAVOR OF APPROVING ITEM NUMBER THREE, PLEASE SIGNIFY BY SAYING AYE. ANY

[4. Council consider a resolution authorizing the City Manager to execute Change Order No. 2, accept maintenance, and authorize final payment to TRP Construction Group, LLC, for the Citywide Pavement Markings - Phase IV Project.]

OPPOSED? THE MOTION IS CARRIED. MR. CITY MANAGER, MAY WE HAVE THE READING OF ITEM NUMBER FOUR, PLEASE? COUNCIL, CONSIDER RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE. CHANGE ORDER NUMBER TWO, EXCEPT MAINTENANCE AND AUTHORIZED FINAL PAYMENT TO TRP CONSTRUCTION GROUP, LLC FOR THE CITYWIDE PAVEMENT MARKINGS PHASE FOUR PROJECT. AND IT COMES WITH THE RECOMMENDATION OF APPROVAL OF THE RESOLUTION. IS THERE A MOTION FOR ITEM NUMBER FOUR? MOVE TO APPROVE. IS THERE A SECOND? SECOND FOR DISCUSSION PURPOSES? ALL RIGHT.

NOW WE DO HAVE A FIRST AND SECOND. ALL THOSE NOW DISCUSSIONS. AND I ASSUME COUNCILMAN TURNER. YES. JUST FOR STAFF. CAN SOMEONE KIND OF EXPLAIN WHAT'S GOING ON. AND JUST TO FURTHERMORE MISS ADDIE ALLEN'S CONCERN EARLIER, CAN WE SPEAK TO THE POSSIBILITIES OF A CHANGE OF THE ORDINANCE, OR IS IT SOMETHING THAT ISN'T BENEFICIAL TO THE CITY IF WE CAN KIND OF TOUCH BASES ON IT? I JUST WANT TO MAKE SURE WE CAN KIND OF EXPLAIN WHAT A CITIZEN REQUESTED. SO THE CITY FOLLOWS A CHANGE ORDER REQUIREMENTS AS REQUIRED BY LAW. SO I THINK WHAT THE CITIZEN IS REQUESTING IS TO KNOW, LIKE WHY THESE THINGS HAPPEN OR SOME TYPE OF PROTOCOL, BUT WE FOLLOW STATE LAW AS IT RELATES TO CHANGE ORDERS FOR THAT. AND AS MOLLY SAID, OR AS WE SAID MULTIPLE TIMES, CHANGE ORDERS ARE FOR VARIOUS REASONS. SOMETIMES THE SCOPE OF WORK CHANGES AND THERE'S A CHANGE ORDER TO ADD WORK. SOMETIMES WE BID IT IN MULTIPLE PARTS, AND WE'VE DECIDED TO ADD THOSE PARTS IN. AND SO THERE'S A CHANGE ORDER REQUIREMENT FOR THAT. WHEN WE COUNCIL APPROVES THE CONTRACT, MAYBE ONLY PARTS ONE THROUGH FIVE ARE INCLUDED. AND NOW WE HAVE THE SITUATION, AND NOW WE HAVE THE STAFF AND THE FUNDING TO ALLOW FOR AN ADDITIONAL 6 TO 7 OUR BID. BUT IT'S A CHANGE ORDER BECAUSE IT'S A CHANGE TO THE ACTUAL CONTRACT. I THINK THE TERM CHANGE ORDER SOMETIMES IS A OBTRUSIVE TO SOME PEOPLE, BUT THERE COULD BE A CHANGE ORDER FOR A MULTITUDE OF REASONS. YOU CAN CHANGE ORDER BECAUSE THEY NEED TO GIVE US MONEY BACK. YOU CAN CHANGE ORDER BECAUSE THEY'RE USING LESS QUANTITIES AND AGAIN THEY BID FOR MORE QUANTITIES AND WE BUDGETED FOR MORE QUANTITIES AND WE NEED TO GIVE THE MONEY BACK. YOU CAN ALSO DO CHANGE ORDER BECAUSE WE NEED TO DO DIFFERENT WORK BECAUSE MOST OF THEIR WORK INVOLVES EXCAVATION AND YOU DON'T REALLY KNOW WHAT'S IN IT. AGAIN, SERVE THE PLEASURE OF COUNCIL. SO IF YOU WANT A CHANGE ORDER ORDINANCE, WE NEED TO KNOW WHAT THOSE PARAMETERS ARE. BUT WE WOULD NEED TO CLOSELY ALIGN WITH WHAT WE ALREADY DO AS IT RELATES TO STATE LAW. AND IT'D BE SOMEWHAT OF A REDUNDANCY UNLESS COUNCIL WANT TO PUT IN SOME ADDITIONAL RESTRICTIONS. JUST TO KIND OF FOLLOW UP, I KNOW WE'RE DOING A COMPREHENSIVE PLAN FOR THE CITY, AND I'M NOT SURE IF THAT FALLS UNDERNEATH IT, BUT JUST I DON'T KNOW HOW COUNCIL FEELS A LITTLE DIFFERENT. I'M JUST YEAH, THAT'S ALL I'M ASKING. YOU KNOW BECAUSE I, I GET IT. IT'S A COMPREHENSIVE PLAN. BUT AND WE HAVE CITIZENS WHO ARE KIND OF CONCERNED WITH CHANGE ORDERS. I KNOW THEY'RE NOT ALWAYS BAD, BUT JUST THE PLAIN WAY OF MAYBE EXPLAINING IT AND MAKE SURE IT'S GRASPED ON ONE THING I LEARNED WHEN IT COMES TO POLITICS, A THIRD GRADE LEVEL, THE WAY EVERYBODY CAN KIND OF UNDERSTAND WHAT'S GOING ON. I CAN SPEAK TO THE COMPREHENSIVE PLAN. IT'S MORE OF A HIGH LEVEL DOCUMENT, AND IT REALLY GOVERNS MOSTLY THE CITY'S FUTURE, BUT ALSO THE ZONING CODE AND THE ZONING MAP. SO IT GETTING INTO THE DETAILS OF LIKE A CHANGE ORDER ORDINANCE OR SOMETHING LIKE THAT REALLY WOULDN'T BE COVERED IN THE COMPREHENSIVE PLAN. THAT'S MORE AT THE DEPARTMENT LEVEL. THANK YOU. I THINK COUNCILMAN HILLIARD, THEN COUNCILWOMAN SHERWOOD. SO LIKE YOU MENTIONED, YOU MENTIONED ABOUT EXCAVATION. DO WE HAVE A RULE THAT WHEN YOU BID THIS JOB, YOU HAVE TO DO CORE SAMPLES? I MEAN, IT SEEMS LIKE IT WOULD SAVE US MILLIONS OF DOLLARS AND CHANGE ORDERS IF THEY WOULD JUST DO CORE SAMPLES, AND THEN THEY KNOW WHAT KIND OF STABILITY, WHAT KIND OF SAND. I MEAN, IT MAKES SENSE. EVERYONE ELSE KIND OF DOES IT. DO WE NOT REQUIRE THAT WHEN GIVEN A BID THAT THEY CORE SAMPLE BEFORE THEY DIG INTO SOMETHING AND THEN THEY HAVE TO COME BACK AND GO, OH, WELL, WE DIDN'T REALIZE THAT THE DIRT WAS BAD. SO NOW WE NEED ANOTHER MILLION DOLLARS TO PUT THE RIGHT KIND OF DIRT IN BECAUSE IT WASN'T THERE. SO, YOU KNOW, MAYBE, MAYBE TWEAKING

[00:55:01]

OUR, OUR, OUR BID PROJECT WHERE WE REQUIRE THESE THINGS THAT WILL SAVE THE CITY MILLIONS OF DOLLARS ON THE BACK SIDE, YOU KNOW, I KNOW CALL YOUR CALL YOUR FAIRIES HIT US PRETTY HARD.

AND A LOT OF STUFF WE DIDN'T REALIZE WAS UNDERGROUND AND AND WE THERE WAS A ONE ON HARRISON.

I BELIEVE THAT THEY STARTED DIGGING AND LOOSE FILL AND WE WE DID I THINK 2 OR 3 CHANGE ORDERS ON THAT ONE. SO SO THE CORE SAMPLES ARE ONLY AS GOOD AS THE LOCATION WHERE THE CORE SAMPLE WAS TAKEN. SO YOU DURING THE ENGINEERING PROCESS, WE DO THE BEST THAT WE CAN TO HAVE SUBSURFACE INVESTIGATION PERFORMED. BUT WE THE CORE SAMPLE I MEAN THE CORE IS ONLY FOUR INCHES IN DIAMETER, SO IT'S ONLY AS GOOD AS WHERE THAT CORE SAMPLE IS TAKEN. AND SO WHEN WE ARE EXCAVATING FOR LIKE THE PINE STREET PROJECT FOR TWO AND A HALF MILES, IT WE CAN DO IT'S THE BEST THAT WE CAN AND WE CAN HAVE IT AT REGULAR INTERVALS. BUT AND WE DID ON THE PINE STREET PROJECT, FOR EXAMPLE, BUT NOWHERE WHERE WE TOOK THE CORE SAMPLES DID WE FIND A BRIDGE, AND WE ENDED UP DIGGING UP TWO OF THEM. SO THAT IS PART OF WHAT WE TRY TO WORK THROUGH IN THE ENGINEERING PROCESS, IS TO TRY TO MINIMIZE THE UNKNOWN UNKNOWNS AND THE KNOWN UNKNOWNS. AND SO TO WE DO THE BEST WE CAN WITH WHAT WE HAVE. THERE HAVE BEEN PROJECTS WHERE IF WE ARE WORKING IN A SENSITIVE LOCATION, SUCH AS INSIDE A ONE OF OUR PLANTS, WE WILL USE GROUND PENETRATING RADAR TO TRY TO IDENTIFY IF THERE IS SUBSURFACE INFRASTRUCTURE THAT WE RISK DAMAGING. WE CAN INVESTIGATE IT TO THE POINT WHERE WE HAVE SPENT MORE MONEY IN INVESTIGATION THAN WE HAVE SPENT IN THE ACTUAL CONSTRUCTION, AND SO THEN YOU HAVE TO FIND THAT BALANCE. AT WHAT POINT IS THE STUDY ENOUGH AND THEN JUST GO TO WORK AND THEN, YOU KNOW, YOU'RE DOING THE BEST EDUCATED DECISIONS THAT YOU CAN TO GO TO CONSTRUCTION. AND THEN AS YOU WORK THROUGH IT AGAIN, YOU CAN ONLY DO SO MUCH. THE BEST WAY TO KNOW WHAT YOU HAVE UNDERGROUND IS TO DIG IT UP.

AND AT THE END OF THE DAY, THAT'S WHAT ENDS UP HAPPENING. AND SO THE CONTRACTS THAT WE USE, YOU KNOW, WE'VE SECURED A LEGAL COUNSEL TO DO A REVIEW OF OUR CONTRACT DOCUMENTS, AND WE'RE WORKING THROUGH SOME OF THE ITEMS THAT ARE IN THERE. BUT IN THE TERMS AND CONDITIONS OF THAT CONTRACT ARE THE VARIOUS REASONS WHY A CHANGE ORDER WOULD BE ALLOWED. AND THERE'S TYPICALLY THERE'S ABOUT TEN DIFFERENT CRITERIA THAT WOULD REQUIRE CHANGE ORDER, ANY AMENDMENT TO THAT CONTRACT THAT WE EXECUTE WITH THAT CONTRACTOR, ANY CHANGE AT ALL IS NOT A CHANGE UNTIL THE CONTRACT, UNTIL THE CHANGE ORDER IS EXECUTED. I MEAN, WE HAVE $0 CHANGE ORDERS THAT, YOU KNOW, IF IT'S UNDER UNDER $10,000, THE CITY MANAGER HAS THE AUTHORITY PER CHARTER TO APPROVE THOSE. AND SO WE YOU KNOW, THIS IS WHY WE DO UNIT PRICE BIDS. THIS IS WHY WE DON'T DO LUMP SUM BIDS, BECAUSE WE ARE PAYING FOR THE ACTUAL WORK THAT WAS DONE. AGAIN, WE MAKE THE BEST EDUCATED DECISIONS WE CAN WHEN WE PUT THE ENGINEERING PLANS TOGETHER. BUT AT THE END OF THE DAY, IF WE FIND A SITUATION WHERE THE WORK NEEDS TO BE CHANGED IN ORDER TO IMPROVE WHAT WE HAVE FOUND OUT THERE IN, THE WORK NEEDS TO BE DONE. TO DO THAT BY, YOU KNOW, THE ETHICAL THING TO DO IS TO DO THE WORK. AND SO THAT IS WHY WE HAVE THE INSPECTORS THAT ARE GOING OUT THERE TO MAKE SURE THAT WHAT IS BEING PUT ON THE CHANGE ORDER IS WHAT WAS ACTUALLY DONE. SO SOME OF THE ISSUES THAT HAVE STRUCK US ON THIS PARTICULAR PROJECT, WHICH IS A CLOSEOUT, IS THAT WE HAD SOME ISSUES IN THE QUANTITIES THE WORK WAS DONE, WE HAVE VERIFIED THAT THE WORK WAS DONE. AND THAT'S WHAT THIS CHANGE ORDER IS TO CAPTURE THE WORK THAT WAS ACTUALLY DONE AND PAY THE CONTRACTOR. IF WE START TO CAP THE ABILITY TO HAVE A CHANGE ORDER, WHAT'S GOING TO HAPPEN IS THAT'S GOING TO RAISE THE RISK FOR THE CONTRACTORS. THE MORE AND THEY'RE NOT GOING TO ABSORB THAT RISK, THE CITY WILL ABSORB THAT RISK, AND YOU WILL PAY FOR THAT RISK BY PAYING HIGHER PRICES, BECAUSE THE CONTRACTOR IS GOING TO MAKE SURE THAT THEY ARE PROTECTED, BECAUSE IF OTHER ADDITIONAL WORK THAT HAS TO BE DONE, THEY DO IT. THEY'RE GOING TO MAKE SURE THEY GET PAID FOR IT. YEAH. SO MOLLY'S POINT BEFORE YOU RESPOND, COUNCILMAN, WE DID HEAR COUNSEL, AND WE'VE DONE AN EXTENSIVE REVIEW OF OUR CONTRACTS ABOVE. COMPARED TO WHAT WE'VE HAD IN PAST

[01:00:01]

LITIGATION, WE'VE BEEN FORTUNATE TO NOT HAVE AS MUCH LITIGATION AND CONTRACT DISPUTES OR CONTRACTOR DISPUTES BECAUSE OUR CONTRACTS ARE SOLID. BUT WHENEVER WE DO HAVE AN ISSUE THAT COMES UP THAT DOES RESULT IN LITIGATION OR POTENTIAL LITIGATION, WE TRY TO LEARN FROM THAT AND ADAPT OUR CONTRACTS TO THAT. AND IN THAT SAME VEIN, WE'VE WORKED WITH SOME SOME CONSTRUCTION ATTORNEYS WHO ACTUALLY WORK ON THE OTHER SIDE TO KIND OF SAY, LOOK, THIS IS THIS IS WHERE THE GAP IS. THIS IS HOW YOU CAN SHOW UP YOUR LANGUAGE. AND THAT'S WHAT WE'RE DOING IN THE PROCESS NOW IS KIND OF LIKE CROSSING OVER TO THE DARK SIDE TO SEE, LIKE WHERE OUR GAPS COULD BE, LIKE WHERE WE CAN SHORE UP. YOU LAUGH. IT WORKS.

WHERE WE WHERE WE CAN SHORE UP OUR CONTRACTS TO MAKE THEM STRONGER, TO TO NOT HAVE THESE PROBLEMS. AND SO IN TALKING TO THEM, WHAT WE'VE LEARNED IS AND IN COMMUNICATIONS WITH THE CITIES IS, IS THAT MOVING AWAY FROM UNIT BASED PRICING, WHICH IS WHAT THE CITY OPTIMALLY USES, WHICH IS OPTIMAL AND CONSIDERED BEST PRACTICES? THERE ARE SOME CITIES THAT DON'T DO IT THE OTHER WAY. WHAT THAT DOES IS THAT ALLOWS THEM TO BE EXACTLY ESTIMATE EXACTLY WHAT THEY BELIEVE THAT THEY'RE GOING TO USE. BUT AGAIN, IF THEY'RE GETTING TO A SITUATION WHERE THEY HAVE TO DO MORE WORK, WHICH MEANS THAT THOSE QUANTITIES RUN LOW AND THEY NEED TO USE MORE, THEY OBVIOUSLY HAVE TO SUBMIT A CHANGE ORDER. IF THEY DON'T KNOW THAT, THEY'RE GOING TO BE IN A SITUATION WHERE THEY DON'T EXACTLY KNOW WHAT QUANTITIES ARE IN ANY SITUATION, RIGHT? WHEN YOU'RE PLANNING AN EVENT, YOU SAY, I'M EXPECTING 20 PEOPLE, SO I'M GOING TO FEED 20 PEOPLE. YOUR CATERER IS GOING TO MAKE FOOD FOR 30, RIGHT? BECAUSE THEY DON'T WANT TO RUN OUT OF FOOD. NOBODY EVER WANTS TO RUN OUT OF FOOD IN AN EVENT.

SO IF YOU'RE SAYING WE'RE GOING TO USE QUANTITIES, WE ESTIMATE THE QUANTITIES ARE GOING TO BE FOR 20. YOUR CONTRACTOR IS GOING TO BID FOR ABOUT 45. RIGHT. AND SO THE CITY DOESN'T GET THE BENEFIT OF THAT 45. WE DON'T GET TO SAY, HEY, YOU ONLY USE 30 QUANTITIES. WE WANT THE REST OF THOSE MATERIALS, RIGHT? THE CONTRACTORS. THIS IS WHAT WE BID THIS WHAT YOU'RE PAYING.

AND SO UNIT BASE QUANTITIES DOES ALLOW US TO PROTECT OURSELVES. AND SOME THINGS LIKE AND TO MOLLY'S CREDIT, WE ARE ALWAYS LOOKING FOR WAYS TO IMPROVE OUR CONTRACTS. LIKE I SAID, WE WE'VE KIND OF WORKED WITH SOME EXPERTS IN THAT FIELD THAT ACTUALLY REPRESENT ON THAT SIDE TO SAY THESE ARE SOME THINGS YOU CAN DO. CONSTRUCTION LAW IS ONE OF THOSE THINGS RIGHT NOW THAT'S REALLY CHANGING THE COURTS. THERE'S BEEN A LOT OF CONSTRUCTION, THERE'S BEEN A LOT OF CONSTRUCTION LITIGATION. SO THERE'S SOME EVER CHANGING SITUATIONS IN TERMS OF NOTICE AND HOW YOU BID AND, AND, AND WHAT THINGS CAN BE COVERED ON A BID, BONDS AND THOSE TYPE OF THINGS. SO THOSE ARE THINGS THAT WE'RE ALSO LOOKING AT TO KIND OF PROTECT OURSELVES, BUT WE'RE ALSO TRYING TO BALANCE THE ABILITY TO WHERE THE CITY ISN'T PAYING MORE UPFRONT. YOU KNOW, IF NOTHING ELSE, A GREAT EXPLANATION IS TO LET THE PEOPLE KNOW THAT THE CITY REALLY IS MOVING IN THE RIGHT DIRECTION, TRYING TO MAKE SURE THAT WE'RE GETTING THE BEST BANG FOR OUR BUCK AND THAT WE'RE NOT BEING TAKEN ADVANTAGE OF. AND THAT'S THE KEY, IS THAT WE'RE NOT BEING TAKEN ADVANTAGE OF. I THINK WHAT WOULD BE HELPFUL, AND I DON'T WANT TO LIKE KIND OF INTERPRET WHAT THE CITY IS. BUT I THINK WHAT DRAWS CONCERN IS PEOPLE DON'T UNDERSTAND HOW AND WHY CHANGE ORDER DECISIONS ARE MADE. AND I KNOW THAT THAT'S KIND OF LIKE A NOT NECESSARILY A BACKROOM PROBLEM, BUT IT'S BASED ON LIKE ENGINEERING AND CONVERSATIONS THAT WE HAVE WITH THOSE CONTRACTORS ONE ON ONE, LIKE, HEY, WE WOULD LIKE TO DO A CHANGE ORDER FOR THIS. WHAT'S INTERESTING IS LIKE, I KNOW THAT COUNCIL FEELS LIKE THERE'S A SO MANY CHANGE ORDERS, BUT I CAN'T TELL YOU HOW MANY CHANGE ORDERS MOLLY GETS THAT WE'RE LIKE, YEAH, THAT AIN'T HAPPENING. LIKE WE'RE NOT LIKE IT'S JUST THAT THEY THAT THAT STAFF SHOOTS DOWN OR THAT WE HAVE TO DISCUSS AND SAY LIKE, YOU KNOW, HOW COULD THIS WORK? OR GO BACK TO THE CONTRACT LANGUAGE AND SAY, NO, THIS IS COVERED UNDER THE CONTRACT. IT'S NOT A THAT'S A YOUR BAD NOT A NOT A CITY PAY. SO THERE'S, THERE'S SO MUCH FOR EVERY AND I'M GOING TO JUST KIND OF ESTIMATE. BUT FOR EVERY THREE CHANGE ORDERS WE BRING THERE'S PROBABLY 30 THAT NEVER MAKE THE CUT THAT THAT THEY'VE ATTEMPTED THAT WE'VE BEEN ABLE TO MITIGATE JUST WITH STRONGER CONTRACT LANGUAGE, WITH BETTER UNDERSTANDING OF, OF IMPROVEMENTS OF OUR CONTRACTS. AND SO AND I THINK I CAN TELL YOU, THAT NUMBER IS INCREASINGLY GOING DOWN AS WE'RE FINDING WAYS TO BETTER, STRONGER LANGUAGE IN OUR CONTRACTS. YOU'RE DOING GOOD. I JUST IT'S IMPORTANT THAT PEOPLE KNOW BECAUSE PEOPLE DON'T SEE WHAT GOES ON BEHIND THE SCENES, WHAT YOU'RE SEEING WHEN WE PRESENT THESE TO COUNCIL, YOU'RE SEEING THE FINISHED PRODUCT. YOU'RE NOT SEEING THE BACK AND FORTH. YOU'RE NOT SEEING WHAT YOU KNOW, WHAT WAS REJECTED. YOU KNOW WHERE THE CONTRACTOR MAY HAVE FAILED TO PROVIDE SUPPORTING DOCUMENTATION OR WHERE THEY FAILED TO SUBMIT THE REQUEST FOR INFORMATION. YOU KNOW, ALL THESE STEPS IN THE PROCESS. YOU KNOW THAT. THEN IF I CAN'T, IF I IF THE SUPPORTING DOCUMENTATION ISN'T THERE, IT'S ENOUGH TO CONVINCE ME, HOW AM I GOING TO CONVINCE Y'ALL? AND SO BUT YOU KNOW, FOR BRINGING A UNIT PRICE CONTRACT, WE CAN POINT AT 452 STRIPES IN THE ROAD OR TO THE TO THAT DEGREE.

AND SO TO MAKE SURE BECAUSE IT IS A UNIT PRICE CONTRACT THAT THE QUANTITIES AS THEY'RE ADJUSTED ALL OF THE BIDS WHEN WE COLLECT THE BIDS FROM MULTIPLE CONTRACTORS, ALL OF THOSE BIDS WOULD HAVE BEEN ADJUSTED ACCORDINGLY. YOUR LOW BIDDER IS STILL YOUR LOW BIDDER.

AND SO THAT IS IMPORTANT AS WELL. WE ALSO LOOK INTO MOLLY'S POINT. IT'S IT'S ALWAYS THE LOWEST BIDDER GIVING THE BEST QUALITY. AND THERE'S BEEN CONVERSATION WITH THIS COUNCIL BEFORE. SO WHILE WE REJECTED SOMEONE WE WERE LIKE WE JUST DON'T THINK THEY CAN DO THE

[01:05:01]

WORK FOR THAT. LIKE IT'S THEIR THEIR BID IS SIGNIFICANTLY UNDER WHAT WE ENGINEERED THE PRODUCT TO BE. AND SO WE'VE REJECTED COUNCIL'S BEEN ADVISED TO REJECT SOME PEOPLE'S BIDS FOR THAT REASON BECAUSE WE DON'T WANT YOU TO BE LIKE, WELL, THEY THEY WERE THE LOWEST BIDDER, BUT NOW THERE'S LIKE 80 CHANGE ORDERS BECAUSE THEY UNDER BID AND NOW THEY DON'T HAVE THE ABILITY TO COMPLETE THE WORK FOR THE PROJECT. A LOT OF PEOPLE WORRY ABOUT, YES, THEY LOWBALL AND THEN THEY CHANGE ORDER THEMSELVES UP TO WHERE THEY'RE MORE EXPENSIVE THAN THE HIGHEST BID THAT CAME IN. AND IT'S NOT UNUSUAL IF WE DO GET A BID TO THAT, THAT, TO THAT. AND THAT'S HAPPENED NOW IN THE LAST COUPLE OF YEARS. IT'S HAPPENED ABOUT THREE TIMES WHERE I'VE CALLED THE CONTRACTOR IN. LET'S SIT DOWN AND TALK ABOUT IT, BECAUSE I DON'T THINK YOU CAN DO IT FOR THAT PRICE. SO YOU HAVE THAT CONVERSATION BEFORE WE EVER BRING THE AWARD AND THEY MAY SAY, YEAH, YEAH. OR THEY MAY SAY, NOPE. WE DOUBLE, TRIPLE CHECKED IT, WE STAND BY IT. AND THEN AT THE CLOSE OF THE PROJECT, SURPRISE, THERE'S A CHANGE ORDER REQUEST COINCIDENTALLY IN THAT AMOUNT THAT I CALLED THEM OUT ON IT.

AND THAT CHANGE ORDER ALSO GOT REJECTED. SO I MEAN, THERE THERE IS SO MANY LAYERS TO THAT, TO THIS CONVERSATION AS WE GO THROUGH THESE PROJECTS. AND SO TYPICALLY THE RULE IS IT'S IT'S THE LOWEST BID PROVIDING THE BEST VALUE. SO WHEN WE'RE CHECKING FOR THOSE WE'RE LOOKING FOR THAT KIND OF STUFF. IT'S IT'S NEVER A SITUATION WHERE WE'VE COUNCIL'S APPROVED A CHANGE ORDER AND ON CONTRACTS. AND IT'S COME BACK THAT IT'S SIGNIFICANTLY HIGHER THAN THE SECOND BIDDER OR THE HIGHEST BID THAT CAME IN. THAT'S NOT WHAT'S HAPPENING. YES, SIR.

COUNCILWOMAN, I DON'T WANT TO BELABOR THE POINT, BUT I DO REMEMBER THE THING ABOUT THE BRIDGE. BUT GOING BACK TO MISS ALLEN THAT ASKED A QUESTION ABOUT CITIZEN NOTIFICATION, ABOUT CHANGE ORDERS, WHAT I WOULD ASK YOU, WHAT I'M QUESTIONING IS, IS THERE A PLACE OUTSIDE OF ON THE DAIS WHERE PEOPLE CAN VIEW THE CHANGE ORDERS THAT WE'RE CREATING? SO THEN THAT WAY SHE'S SAYING SOMETHING ABOUT NOTIFICATION, IF I'M CORRECT, CAN THEY SEE THESE CHANGE ORDERS, OR IS THERE A WEBSITE OR SOMEWHERE WHERE THIS INFORMATION IS POSTED SO THAT SO THIS IS THE NOTICE OKAY. THIS IS THE NOTICE. SO LIKE OUR AND MOLLY'S OFFICE AND THE WAY WE WORK, THERE'S TONS OF THINGS THAT HAPPEN ON A REGULAR ON A DAY TO DAY THAT THAT NEVER HAPPENS. RIGHT. SO IF WE WERE TO SEND OUT A NOTIFICATION EVERY TIME A CONTRACTOR SENDS US A CHANGE ORDER, Y'ALL WOULD TURN OFF THE GROUP CHAT, RIGHT? RIGHT? RIGHT. YEAH. LIKE, IT'S JUST IT'S SO MANY. SO MY THING IS LIKE, THE ONES THAT WE THE ONES THAT ACTUALLY GO THROUGH, THE ONES THAT ARE ACTUALLY APPROVED ARE POSTED HERE IN THE NOTICES HERE. SO THE THE EXPLANATION AND THE NOTICE TO CITIZENS IS THIS MEETING. THIS IS THIS IS THE TRANSACTION OF BUSINESS. THIS IS THE PUBLIC INFORMATION AND THE PUBLIC THING. SO THERE'S THERE'S REALLY NOT A WAY TO KNOW BEFOREHAND LIKE THE MEETING I BELIEVE IS POSTED AT LEAST FOUR DAYS PRIOR TO IT GOES TO THE NOTICE IS AVAILABLE AND IT'S ONLINE. SO THEY CAN READ THAT. AND MOLLY ALWAYS PROVIDES MORE THAN ENOUGH SUPPORTING DOCUMENTS. THAT MAKES IT HARD TO COMPILE TO POST. BUT ALL THE INFORMATION, ALL, ALL 102 DOCUMENTS ARE AVAILABLE FOR REVIEW BY THE CITIZENS TO SEE WHAT THE SUPPORTING DOCUMENT.

WHY IS IT NECESSARY? THE CONTRACT IN THE PACKET? YES, IN THE NOT THE AGENDA, BUT IN THE IN THE COUNCIL PACKET. ALL OF THAT SUPPORTING DOCUMENTATION IS THERE FOR PUBLIC REVIEW. SO THAT PUBLIC PACKET IS AVAILABLE ONLINE IN THE CITY CLERK'S WEBSITE. SO THEY CAN JUST GO TO COUNCIL AGENDA, HIT THE PACKET AND THEY CAN SEE EVERYTHING THAT THEY NEED TO KNOW ABOUT THAT. OKAY. I JUST WANTED FOR CLARIFICATION. WHEN PEOPLE COME UP AND THEY ASK QUESTIONS ABOUT THINGS THAT ULTIMATELY ARE AVAILABLE TO THEM ONLINE, THAT YOU PROBABLY NEED TO GO AND VERIFY THAT BEFORE YOU STAND HERE AND SAY THAT WE'RE NOT PROVIDING CHANGE OR INFORMATION WHEN THAT INFORMATION HAVE BEEN PROVIDED IN THE DESCRIPTION OF THE PACKET BEFORE WE GOT HERE.

NEVERTHELESS, WE'VE ALREADY ANTICIPATED AS BEST WE CAN WITH THE CHANGE ORDERS. COULD BE WE'VE DOCUMENTED THOSE THINGS. AND NOW WHEN WE PRESENT THIS SO THERE'S NOTHING NEFARIOUS HAPPENING AND SO DID WE CLARIFY CHANGE ORDERS OR OFTENTIMES NECESSARY. AND WE WOULDN'T BE AT THIS POINT IF THEY WERE NOT. BUT JUST TO MAKE SURE THERE'S A PLACE WHERE THIS PACKET IS PRODUCED AND YOU CAN VERIFY THE DOCUMENTATION SUPPORTING THE CHANGE ORDER BY LAW, IT'S REQUIRED. AND I WOULD TELL YOU THAT THE CITY OF BEAUMONT PROBABLY PROVIDES. AND I'VE LOOKED AT SOME OTHER CITIES WAY MORE INFORMATION IN TERMS OF INFORMATION, IN TERMS OF OUR PACKET AND INFORMATION IN TERMS OF LIKE SUPPORTING DOCUMENTS AND ATTACHMENTS THAN MOST CITIES DO. SO OUR PACKETS ARE, I'M SURE YOU ALL CAN SEE LIKE ARE PRETTY, PRETTY LONG. WE ALL ARE SCROLLING THROUGH ITEMS. THERE'S SEVERAL SEVERAL PAGES OF SUPPORTING DOCUMENTS AND ATTACHMENTS IN THE ONLINE PACKET. TO THAT EXTENT, IF COUNCIL DID WANT TO HAVE SOME TYPE OF DOCUMENT, I WOULD NOT RECOMMEND AN ORDINANCE. I WOULD PROBABLY RECOMMEND SOME TYPE OF POLICY THAT YOU WOULD LIKE STAFF TO BE GUIDED BY. AND AND TO DO THAT, THE ONLY REASON FOR THAT IS THAT, AGAIN, WE OPERATE AS IT RELATES TO STATE LAW AS IT RELATES TO THAT. AND SO AN ORDINANCE WOULD BE AT SOME POINT REDUNDANT AT THAT POINT. BUT OBVIOUSLY COUNCIL HAS THE ABILITY TO ASK FOR SOME TYPE OF POLICY AS IT RELATES TO THAT. AND THEN WE CAN COORDINATE WITH

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THE CITY MANAGER ON WHAT HE FELT LIKE WAS BEST. FOR THAT, WE DON'T NEED TO BE DOUBLE, TRIPLE AND QUADRUPLE WORKING. SO I'M GRATEFUL FOR THE JOB THAT YOU'RE DOING. AND JUST FOR CLARIFICATION, KEEP UP THE GOOD WORK. I APPRECIATE YOU GUYS. THANK YOU. AND I ALSO DO WANT TO POINT OUT THAT WE ARE DOING AN WITHIN THE LAST SIX YEARS, WE HAVE SIGNIFICANTLY RAMPED UP THE VOLUME OF THE WORK THAT WE ARE DOING RIGHT NOW THROUGH THE CAPITAL PROGRAM, THROUGH OUR OPERATING BUDGET. SO THERE IS SO MANY MORE PROJECTS THAT ARE ACTUALLY GOING ON RIGHT NOW.

AND SO YOU ARE GOING TO SEE THESE CHANGE ORDERS FILTER THROUGH HERE, BUT THAT ALSO REFLECTS JUST THE VOLUME OF THE WORK THAT IS HAPPENING AT THIS TIME. THANK YOU, MR. CITY MANAGER. YEAH, JUST A FEW COMMENTS ON THIS AS YOU REMEMBER. AND COUNCIL MEMBER TURNER CERTAINLY REMEMBERS WHEN I GOT HERE. THIS WAS ONE OF MY PRIORITIES, CHANGE ORDERS.

HAVING BEEN A PUBLIC WORKS DIRECTOR AND WORKED ON PROJECTS AS AN ADMINISTRATOR, NOTHING ANNOYED ME MORE THAN CHANGE ORDERS. SO COMING IN HERE, THAT WAS ONE OF THE THINGS THAT I WANTED TO WORK ON. AND IT'S BEEN SOMETHING WE'VE CERTAINLY FOCUSED ON. AND MOLLY GETS TIRED OF ME AND DIRECTORS MEETING TALKING ABOUT CHANGE ORDERS, BECAUSE EVERY TIME I SEE ONE, IT CREATES A, A BIT OF A MY TEMPERATURE RISES JUST A LITTLE BIT. BUT WHAT WE'VE DONE IS TO WORK TO TRY TO PUT OUT A BETTER PRODUCT. A LOT OF CHANGE ORDERS CAN BE BETTER HANDLED IF THE PRODUCT YOU THE QUALITY OF PRODUCT YOU PUT OUT IN YOUR BID IS AS ACCURATE AS POSSIBLE, WHERE PEOPLE CAN ACCURATELY BE AT THESE PROJECTS AND PUT THINGS IN PLACE WITHOUT HAVING TO GO THROUGH CHANGE ORDERS. SO WE MADE A CONCERTED EFFORT TO CLEAN UP OUR BID PROCESS AND GET THOSE BETTER QUALITY OUT THERE. SO WHEN SOMEBODY BIDS, THEY KNOW WHAT'S IN THE GROUND AS MUCH AS POSSIBLE. THEY KNOW WHERE THE PIPES ARE OUT THERE. SO WE'VE THAT'S BEEN A HUGE THING THAT WE WANT TO WORK WITH. WANTED TO DO MORE WITH OUR GIS SYSTEM. GIS SYSTEMS HELP YOU DETERMINE WHAT YOU HAVE IN YOUR CITY AS FAR AS INFRASTRUCTURE, AS FAR AS WHERE YOUR WHERE YOUR SEWER LINES, WHERE ARE YOUR WATER LINES, WHERE WHERE YOUR YOUR STREETS, WHAT'S UNDER THERE? SO ONE OF MY GOALS WAS BEEFING UP THE GIS DEPARTMENT. THE CITY DOES NOT HAVE A GIS DEPARTMENT. MOST CITIES HAVE THEIR OWN GIS DEPARTMENT WHERE THEY GO OUT AND PHYSICALLY LOCATE THE INFRASTRUCTURE THAT'S IN THE GROUND. SO WHEN YOU PUT OUT A BID, YOU KNOW PRETTY ACCURATELY WHAT'S IN THE GROUND TO WITHIN 25FT OF WHAT'S OUT THERE. AND THAT'S ONE OF THE THINGS I'VE TALKED WITH STAFF ABOUT US SHORING UP OUR GIS SYSTEM TO HELP BETTER LOCATE WHERE WE CAN PUT TOGETHER A BETTER BID OUT THERE. NOBODY LIKES CHANGE ORDERS.

THEY'RE THEY'RE THEY'RE PAIN. YOU'RE TALKING ABOUT ORDINANCE A POLICY. THE CITY OF SAN ANTONIO CITY MANAGER SHERYL SCULLEY CAME IN AND SHE SAID TOLD HER STAFF NO CHANGE ORDERS.

IT WASN'T ORDERED BY COUNCIL. IT WAS ORDERED BY THE CITY MANAGER, TOLD STAFF NOT NOT TO BRING A CHANGE ORDER TO ME. AND IT WORKED FOR A WHILE, BUT IT SOON THAT PROCEDURE STARTED NOT TO WORK BECAUSE, YOU KNOW, TWO, THEY STOPPED GETTING ACCURATE BIDS. TWO, THEY START LOSING CONTRACTORS WHO LIKE, I'M NOT GOING TO RISK ME BIDDING ON THAT PROJECT IF I CAN'T, YOU KNOW, IF I IF I MISS IT, I GOT TO EAT THAT MONEY, THAT WHOLE ENTIRE DEAL. SO AT SOME POINT, CHERYL HAD TO BACK OFF HER POLICY OF NO CHANGE ORDERS AND WHAT SHE WAS DOING THERE. BUT, YOU KNOW, SOME CITIES LOOK AT IT DIFFERENTLY. YOU KNOW, I THINK BEAUMONT'S CHANGE ORDER POLICY IS A LOWER AMOUNT. THAT'S WHY YOU SEEM LIKE YOU'RE GETTING SO MANY. MOST CITIES HAVE A HIGHER THRESHOLD AND CHANGE ORDERS FOR STAFF OR CITY MANAGER TO MAKE A DECISION. AND THESE PEOPLE ARE THEY KNOW WHAT THEY'RE DOING. YOU KNOW, WE'RE NOT GOING TO GIVE AWAY MONEY, BUT THAT'S ONE REASON IT SEEMS LIKE YOU'RE GETTING SO MANY BECAUSE YOU HAVE A LOW THRESHOLD ON ON WHAT IF YOU GOT A $4.5 MILLION PROJECT AND YOU'RE GETTING $20,000 CHANGE ORDERS? THAT'S, THAT'S THAT'S A WASTE OF TIME BECAUSE ONE, EVERY TIME YOU DO A CHANGE OF THAT PROJECT STOPS. THAT PROJECT IS DELAYED. WHILE WE'RE WAITING TWO YEARS, TWO WEEKS TO BRING YOUR PROJECT, THAT PROJECT'S NOT WORKING. SO YOU $20,000 OF PROJECTS GETTING FINISHED AND THEN FIND MORE. SO THERE ARE DIFFERENT SIDES TO THIS STORY WITH CHANGE ORDERS.

AND WE WILL CONTINUE TO DO EVERYTHING TO IMPROVE THE CHANGE ORDER PROCESS BY BEING MORE PROACTIVE UPFRONT. YOU KNOW, DEALING WITH CONTRACTORS FOR ACCURACY TOO, BUT ALSO JUST MAKING SURE STAFF IS DOING WHAT THEY'RE SUPPOSED TO. THANK YOU, COUNCILMAN WILLIAMS. WHAT IS

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OUR THRESHOLD? SO BY CHARTER BY CHARTER, IT'S 10,000. THE STATE SAYS 50. SO YOUR THRESHOLD BY CHARTER IS 10,000. BUT TECHNICALLY IF YOU CHANGE YOUR CHARTER, IT CAN GO UP TO 50,000 TO A LINE. THIS ISSUE DID COME UP WHEN WE DID A CHARTER REVIEW SEVERAL YEARS AGO THAT WAS COMPRISED OF CITIZENS. IT WASN'T REALLY A TOUCHY SUBJECT. IT WASN'T REALLY A BIG ISSUE WITH STAFF AT THE TIME. WE KIND OF CAME UP AND THEY WERE LIKE, THEY AIN'T BROKE, DON'T FIX IT TYPE OF THING. THERE WAS SOME CONVERSATION ABOUT MAKING IT A LINE WITH STATE LAW. THIS, FOR EXAMPLE, THIS CHANGE ORDER 42,000 IS ONE THAT WOULD IN ANOTHER CITY WOULD NEVER GO.

Y'ALL WOULD NEVER SEE IT BECAUSE IT'S UNDER THE 50,000 THRESHOLD CAP. SO THERE WASN'T A REAL BIG ISSUE. IT JUST KIND OF LIKE I SAID, COUNCILMAN CRENSHAW WAS ON THAT KIND OF CAME UP. THERE WAS A CONVERSATION ABOUT JUST KIND OF CHANGING CERTAIN PARTS OF THE CHARTER TO ALIGN WITH STATE LAW. IF WE WOULD DO THE ENTIRE VERSION, THIS HAS BEEN ONE THAT WOULD HAVE CAME OUT. BUT IT WAS JUST KIND OF LIKE SOME SLIGHT DISCUSSION OF JUST LEAVING IT.

AND THIS MIGHT BE HARD TO ANSWER, BUT CITY MANAGER MENTIONED IT. DO YOU SEE THAT IT IT SLOWS PROJECTS DOWN SOMETIMES WHENEVER YOU DO HAVE TO WAIT TO. YES, YES. IT'S CLOSE. YOU CAN'T. YOU GET TO A POINT WHERE YOU CAN'T DO THE WORK UNTIL YOU GET COUNCIL, APPROVAL FROM THE WHERE SOMEBODY AT A DIFFERENT LEVEL CAN MAKE A VERY EDUCATED GUESS, OR MAKE SURE WHAT THEY'RE DOING AND MAKE A DECISION. I THINK THE CONCEPT IS THAT THAT ON LARGE SCALE CONSTRUCTION WORK, THAT'S SOMETHING LIKE $50,000. LIKE YOU CAN SEE THE VALUE OF THIS CONTRACT, RIGHT? IT'S A IT'S A HALF $1 MILLION CONTRACT. SO THAT WOULD BE 10% OF THE VALUE OF THE CONTRACT. THAT'S SOMETHING LIKE THAT WOULD BE SUCH A SIGNIFICANT CHANGE. BUT ANYTHING OVER THAT AMOUNT WOULD BE, YOU KNOW, SIGNIFICANT CHANGE. RIGHT. SO OBVIOUSLY THEY WOULD WANT TO SAY YOU HAVE $100,000 CHANGE ORDER. YOU PROBABLY WANT TO SEE IT. YOU HAVE A $10,000 CHANGE ORDER. NOT SO MUCH. LET'S SEE IT. YEAH. RIGHT. OKAY. ALL RIGHT. THERE'S NO OTHER DISCUSSION. ALL THOSE IN FAVOR OF APPROVING ITEM NUMBER FOUR, PLEASE SIGNIFY BY SAYING AYE. ANY OPPOSED? THE MOTION IS CARRIED. MAE, WOULD YOU TAKE US INTO ITEM NUMBER

[5. Council consider a request for a Rezoning from R-S (Residential-Single Family Dwelling) District to GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District for property located at 7085 Highway 105 and two lots to the East and the lot immediately West.]

FIVE? COUNCIL, CONSIDER A REQUEST FOR A REZONING FROM R. S, WHICH IS RESIDENTIAL SINGLE FAMILY DWELLING DISTRICT TO GC MD TWO GENERAL COMMERCIAL MULTIPLE FAMILY DWELLING TWO DISTRICT FOR PROPERTY LOCATED AT 7085 HIGHWAY 105 AND TWO LOTS TO THE EAST AND THE LOT IMMEDIATELY WEST. AND IT COMES WITH THE RECOMMENDATION OF APPROVAL. WE'LL NOTE THAT THIS WAS A PLANNING COMMISSION RECOMMENDED SIX THREE TO APPROVE THE REQUEST FOR REZONING. ALL RIGHT. IS THERE A MOTION FOR APPROVAL ON ITEM NUMBER FIVE? MOVE TO APPROVE.

IS THERE A SECOND? IS THERE A SECOND ON THE MOTION FOR ITEM NUMBER FIVE? ALL RIGHT. IT'S

[WORK SESSION]

GOING TO DIE FOR LACK OF A SECOND. MR. CITY MANAGER, WOULD YOU TAKE US INTO THE WORK SESSION? NO. COUNCIL TO REVIEW AND DISCUSS DOWNTOWN PROACTIVE CODE ENFORCEMENT UPDATE. AND WE'LL GET AN UPDATE FROM DEMI ENGEL. GOOD AFTERNOON, MAYOR AND COUNCIL. AS PART OF THE CITY'S STRATEGIC PLAN TO PRIORITIZE DOWNTOWN DEVELOPMENT AND BEAUTIFICATION OF BEAUMONT, THE COUNCIL AUTHORIZED A MORE PROACTIVE APPROACH TO DOWNTOWN CODE ENFORCEMENT IN MARCH OF 2020. FOR MY. THE LAST TIME MY TEAM PRESENTED ON THIS WAS IN JULY OF 2025. THIS PRESENTATION WILL ENCOMPASS THE CHANGES THAT HAVE HAPPENED SINCE THEN. NEXT SLIDE PLEASE. 22 MONTHS HAS PASSED SINCE THE PROGRAM WAS INITIATED. THE ORIGINAL SWEEP INCLUDED THE AREAS BOUNDED BY MAIN STREET, CALDER, NECHES STREET, AND COLLEGE STREET. OF THE 76 STRUCTURES, 27 OF THEM WERE ORIGINALLY TAGGED FOR UNSAFE CONDITIONS. PRESENTLY, 17 OF THE 76 STRUCTURES REMAIN UNSAFE, WHICH MEANS APPROXIMATELY 78% OF THE BUILDINGS WITHIN THE AREA DESCRIBED ARE CONSIDERED SAFE. AS IT RELATES TO THE 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE. NEXT SLIDE PLEASE. THIS SLIDE SHOWS A BREAKDOWN OF TAGGED PROPERTIES

[01:20:06]